A Quick Glance

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    Attach files to your email attachments through OneDrive

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    The Focused Inbox for Important emails

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    Clutter Inbox for ignored emails

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    Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook has widely used email applications used by lots of professionals across the world. MS Outlook 2016 provides better communication, search capabilities, organisation,  and social networking features. In this course, delegates will learn the four major mechanisms of Outlook which includes email, calendars, contacts,  and tasks aiming at what is important is easier than ever. 

Delegates will learn to manage their contacts and calendar using Outlook. Delegates will learn to sort the emails into folders or forward them according to selected criteria. Outlook has a feature of junk filtering which helps us to secure our emails by blocking the external content like web bugs.

Who should take this course

This course is beneficial for professionals such as:

  • Engineering/ Managers Graduates
  • Managers
  • Entrepreneurs
  • Accountants
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Prerequisites

No prerequisites are mandatory to attend this course

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What Will You Learn

  • Manage tasks and make notes
  • Add signatures and apply themes
  • Attaching files and inserting illustrations to emails
  • Use flags, categories, and folders to organise emails in Outlook
  • User multiple accounts
  • Learn to use Address Book
  • Manage Contacts in Outlook
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What's included

  Course Overview

In Microsoft Outlook 2016 training course, delegates will understand the user interface of Outlook to use several features of email communication in the organisation.

Delegates will also learn to manage the meetings and appointments. Outlook 2016 has got new feature known as Clutter which allows moving the ignored emails to Clutter and keeps the Inbox clean.

 

Benefits of Outlook 2016

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  Course Content

Getting Started with Outlook 2016

  • Navigate the Outlook user Interface
  • Work with Messages
  • Access Outlook Help
  • Format Messages
  • Add Recipients of messages
  • Check Spelling and Grammar
  • Format Message Content

Working Attachments and Illustrations

  • Attach Files and Items
  • Add Illustrations to Messages
  • Manage Automatic Message Content

Customise Message Options

  • Customise Reading Options
  • Track Messages
  • Recall and Resend Messages

Modify Messages and Setting Global Options

  • Insert Advanced Characters and Objects
  • Modify Message Settings, and Properties
  • Configuration of Global Outlook Options
  • Managing and search Messages

Sort emails

  • Use Filters
  • Use Junk Mail Filter to Manage Messages
  • Manage Your Mailbox

Schedule a Meeting

  • Reply to Meeting Request
  • Propose New Meeting Time
  • Track response to Meeting
  • Update and Cancel of Meeting Request
  • Print Calendar

Using Rules

  •  Automatic Replies of email
  • Use Rules Wizard to create rules

Manage Incoming Messages

  • Manage Views in  Inbox
  • Delete and Ignore ConversationIngonore
  • Manage Junk Emails

Managing Activities Using Tasks

  • Manage Tasks
  • Make notes

Calendar Settings

  • Set Advanced options of Calendar
  • Create and Manage Additional Calendars
  • Handle Responses for Meeting

 Sharing of Workplaces with Others

  • Delegate Access to Mail Folders
  • Share Calendar and contacts

 Manage Outlook Data Files

  • Use Archive to Manage Mailbox Size
  • Backup of Outlook Items
  • Change Data File Settings

 Organise Messages

  • Mark Messages
  • Organise Messages Using Folders

 Managing Your Contacts

  • Create Contacts
  • Edit Contacts
  • View and Printing Contacts

Work with the Calendar

  • View the Calendar
  • Create Appointments
  • Schedule Meetings
  • Print the Calendar

Work with Tasks and Notes

  • Create Tasks
  • Create Notes
More

Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1

Switch to the Mail

Ctrl+2

Switch to the Calendar

Ctrl+3

Switch to the Contacts

Ctrl+4

Switch to the Tasks

Ctrl+5

Switch to the Notes

Ctrl+6

Switch to Folder List in Navigation Pane

Ctrl+7

Switch to the Shortcuts

Ctrl+Period / Ctrl+Comma

Switch to next or previous message

Ctrl+Shift+Tab or Shift+Tab

Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar

F6

Move between  Outlook window,  smaller panes in  Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon

Ctrl+Tab

Move around message header lines in Folder Pane or an open message

Arrow Keys

Move around  within  Folder Pane

Ctrl+Y

Go to different folder

Ctrl+E or F3

Go to Search box

Alt+Arrow Up or Ctrl+, or Alt+Page Up

In Reading Pane, go to  the previous message

Space / Shift+Space

In Reading Pane, page down/up through text

Arrow Left Arrow Right

Collapse or expand a group in the email message list, respectively

Alt+B or Alt+Arrow Left

Go back to the  previous view

Alt+Arrow Right

Go forward to next view in main Outlook window

Ctrl+Shift+W

Select the InfoBar

Ctrl+S or Shift+F12

Save (except in Tasks)

Alt+S

To Save and close

F12

To Save as

Ctrl+Z or Alt+Backspace

Undo

Ctrl+D

Delete an item

Ctrl+P

Print

Ctrl+Shift+Y

To Copy an item

Ctrl+Shift+V

To Move an item

Ctrl+K

To Check names

F7

To Check spelling

Ctrl+Shift+G

To Flag for follow-up

Ctrl+F

Forward

Alt+S

Send or post or invite all

F2

Enable editing in a field

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

For Right align text

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+C

Create a contact

Ctrl+Shift+L

Create a contact group

Ctrl+Shift+X

Create a fax

Ctrl+Shift+E

Create a folder

Ctrl+Shift+Q

Create a meeting request

Ctrl+Shift+M

Create a message

Ctrl+Shift+N

Create  note

Ctrl+Shift+H

Create MS Office document

Ctrl+Shift+S

Post to folder

Ctrl+T

Post a reply in folder

Ctrl+Shift+P

Create Search Folder

Ctrl+Shift+K

Create task

Ctrl+Shift+U

Create  task request

Ctrl+Shift+I

Switch to an Inbox

Ctrl+Shift+O

Switch to aOutbox

Alt+M

Choose the account to send email

Ctrl+K

Check Names

Alt+S

To Send

Ctrl+R

Reply to message

Ctrl+Shift+R

Reply all to message

Ctrl+Alt+R

Reply with meeting request

Ctrl+F

Forward a message

Ctrl+Alt+J

Mark a message as not junk

Ctrl+Shift+I

Display blocked external content (in a message)

Ctrl+Shift+S

Post to folder

Ctrl+Shift+N

Apply Normal style

Ctrl+M or F9

Check for new messages

Arrow Up

Go to the previous message

Arrow Down

Go to next message

Ctrl+N

Create a message

Ctrl+Shift+M

Create a message

Ctrl+O

Open received message

Ctrl+Shift+D

Delete and Ignore Conversation

Ctrl+Shift+B

Open  Address Book

Insert

Add Quick Flag to an unopened message

Ctrl+Shift+G

Display Flag for Follow Up dialogue box

Ctrl+Q / Ctrl+U

Mark as read or unread

Ctrl+Shift+W

Open tMail Tip in selected message

F4

Find or replace

Shift+F4

Find next

Ctrl+Enter

Send

Ctrl+P

Print

Ctrl+F

Forward

Ctrl+Alt+F

Forward as attachment

Alt+Enter

Show the properties for the selected item

Ctrl+Shift+U

Create a multimedia message

Ctrl+Alt+M

Mark for Download

Ctrl+Alt+U

Remove Mark for Download

Ctrl+B

Display Send  or Receive progress

Ctrl+N

Create an appointment

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+Q

Create  meeting request

Ctrl+F

Forward an appointment

Ctrl+R

Reply to meeting request with message

Ctrl+Shift+R

Reply All to meeting request with message

Alt+1

Show 1 day in calendar

Alt+2

Show 2 days in calendar

Alt+3

Show 3 days in calendar

Alt+3

Show 4 days in calendar

Alt+5

Show 5 days in calendar

Alt+6

Show 6 days in  calendar

Alt+7

Show 7 days in calendar

Alt+8

Show 8days in calendar

Alt+9

Show 9 days in calendar

Alt+0

Show 10 days in calendar

Ctrl+G

Go to a date

Alt+= or Ctrl+Alt+4

Switch to Month view

Ctrl+Arrow Right / Ctrl+Arrow Left

Go to the next or previous day

Alt+Arrow Down / Alt+Arrow Up

Go to the next or previous week

Alt+Page Down / Alt+Page Up

Go to the next or previous month

Alt+Home / Alt+End

Go to the start or end of  week

Alt+- or Ctrl+Alt+3

Switch to Full Week view

Ctrl+Alt+2

Switch to Work Week view

Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.

Go to previous or next appointment

Ctrl+G

Set up recurrence for an open appointment or meeting



Microsoft Outlook 2016 Introduction Enquiry

 

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Reach us at +44 1344 961530 or info@pentagonit.co.uk for more information.

About Milton Keynes

Milton Keynes

Milton Keynes also abbreviated as MK is a large town located in Buckinghamshire, England. It was designed as a new town on 23 January 1967 and also an administrative centre of Borough of Milton Keynes. It is located 45 miles that is 72 km away from north-west of London.

Various another town like Bletchley, Wolverton and Stony Stratford exist here along with other 15 villages and farmland. Milton Keynes took its name from existing “Village of Milton Keynes “that is few miles away from the planned centre.

History of Milton Keynes

Milton Keynes has a rich history with proof of human settlement that was found before starting the construction of this city in 1960’s. When UK government decided to establish Milton Keynes, most of the area was farmland, and undeveloped villages and the earlier history was incredibly rich. Until the 10th century, there was no evidence of occupation in villages. During middle age, 18 villages were present that still form the heart of Milton Keynes districts. With the arrival of London and Birmingham Railway and Grand Junction canal in late 18th and 19th century, the area went through many changes and the new town of Wolverton, and New Bradwell emerged.

The greatest change in the history of Milton Keynes was when it was chosen to solve housing problems in London. Milton Keynes was planned as biggest towns and have an area of 89 square kilometres that became home to around 250,000 people. In the beginning, no building was allowed to be tall than the tallest tree, and later Milton Keynes Partnership changed it. Tallest building in Milton Keynes is 14 floors high. Its population will double by the year 2026.

Milton Keynes offers a broad range of opportunities to people to learn new things and get a better education. Bletchley Park code breakers brought innovation to the city in second world war. This team cracked secret codes of Germans. Milton Keynes is a destination that is always passionate about developing minds. It contains some of the best schools and colleges. Milton Keynes College offers a wide range of courses in different domains. It is one of the fastest growing college in the United Kingdom.

Open University offers contemporary learning where degree level education is provided to everyone. The headquarters of the university is located at Walton Hall in Milton Keynes. There is also University Centre Milton Keynes ( UCMK) which is a hub for higher education with new facilities and exciting courses in the middle of the city. This town also contains a solar-powered house that plays a significant role in the development of electric transport. Various courses, classes and opportunities are offered by Milton Keynes Theatre Creative Learning department to young people and adults to explore theatres including makeup, drama, acting and much more.

Sport

Milton Keynes has various professional teams in football, in ice hockey and in Formula one. It is also home to Xscape indoor ski slope, Formula Fast Indoor Karting Centre, Airkix Indoor Sky Diving facility and National Badminton Centre.

Economy

At Borough level, data of Milton Keynes economy, demography and politics is collected. Milton Keynes is one of the most successful economies in Southeast along with gross value added per capita index which was 47% higher than the national average. According to 2015 data, average wages place it in top five nationally.

Just 0.6% of businesses employ people more than 250 which include Open University, Volkswagen Group, Mercedes-Benz and Network Rail. Remaining enterprises around 81.5% employ near about 10 people. Milton Keynes professional, technical and scientific sector contributes large employment. Milton Keynes has a high number of business start-ups in England and start-up levels remained high even during the period of recession 2009/2010. Most of the population is younger. 22.6% of Borough population is under 16, 12.1% are aged 65+. According to 2011 census report, Milton Keynes Urban area comprises of 8.7% South Asian, 78.4% white, 3.5% Mixed Race, 7-5% Black, 1.2% Chinese, 6.7% other ethnic group and Asian.

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